Devices

1. Who Gets Devices

   • We give laptops and, if needed, phones to full-time employees who need them for work.
     • Phones are typically issued for testing or making content.
     • Contractors and part-time team members will need to use their own devices and on a case-by-case basis could be issued a device if they’re unable to complete their work otherwise.

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   Make sure you file your request with Lara for a new device and you can use a Ramp card if easier.

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2. Using Your Device

   • These gadgets are for koodos-related work. Light personal use is okay, as long as it doesn’t slow down your work or cause security issues. Pls be careful here — we trust you.
   • Please avoid installing random or unlicensed software. If you’re not sure about something, just ask Eng!

3. Keeping It Secure

   • Always lock or password-protect your laptop/phone. Turn on encryption if available.
   • Stay updated! Install system and app updates when prompted.
   • If your device goes missing or you think something’s off (like a possible hack), tell @Lara Caiso immediately.

4. Handling Confidential Stuff

   • Any data or files on these devices belong to koodos—keep ’em safe. Basically, don’t spill company secrets, you’re under NDA.

5. Returning Devices

   • When you leave koodos or wrap up your contract, please hand back any company-owned laptops/phones.

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   Make sure you let Lara know when you return your device. Failure to return your device could lead to a deduction in the cost of the device from final payments.

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   • Please securely wipe them before passing them on or retiring them.
   • Do NOT, under any circumstances, trasfer any files from your laptop or Google Drive as this is a violation of our confidentiality policies.

Expenses & Card Guidelines

At Koodos, we keep spending frugal and intentional so we can invest in what truly matters—our team, growth, and mission.

The Basics

• Only spend on what’s necessary to get the job done.
• Be cost-efficient—take the cheapest reasonable option for travel and expenses.
• Use common sense—if you wouldn’t feel comfortable justifying an expense, don’t make it.

What’s Covered?

✅ Work-related travel (be frugal: pick the cheapest reasonable option).

✅ Meals/Coffee with external guests within reason (e.g., hiring candidates, creators featured in ShelfMag).

✅ Event/conference attendance—only if the value is clear (ask first if unsure).

What’s Not?