In-office

• We are default in-office everyday.
  • Details
• Folks are expected to be online and responsive from 9.30-7, if not before/after. It’s a startup — the expectation is that everyone works hard. But, also to realize it’s a marathon — so work hard, then go home!
  • Everyone is encouraged to have hobbies, exercise and socialize – you’re trusted to shape your day around those activities even if in those hours.
• You can show up to the office and leave whenever works best for your routine and work, maximizing overlapping time with others in that range. If you’re working on something collaboratively, you’re expected to be in-person.

Lunch

• Lunch is covered in-office everyday (this might change as we grow!)
  • Details
• We have lunch together at around 12.30 and up to around 1pm. Not everyone has to join, but we try to gather. Feel free to be the first to grab your lunch and sit at the lunch table.
  • We try to chat about things outside of projects and our work – it’s time to bond and just spend time with each other.
  • We will often have guests over for lunch, such as hiring candidates, and team members are strongly encouraged to join those.

Vibes

Think about how others will perceive us and our space – when we bring in guests (candidates, investors, partners, customers, users) into the office, we’d like to make sure that people leave with an excellent impression about us (“wow that koodos, they seem so hard-working and their office culture is so healthy and distinctive”).

• To indicate you’re in “focus mode”, put in your headphones/earphones. We aim to respect people’s focus time unless there’s a matter that you need them in (use your common sense for what that might entail).
• In your Teams page, feel free to update how you work best and any other notes for the rest of the team around considerations around your office/work preferences (e.g. this)
• Meetings that aren’t necessary, shouldn’t happen. You’re encouraged to name if you’re not useful to a meeting and step out, or if the topic of the meeting can be tackled in a more effective way.
• We like to collaborate, don’t hesitate to approach someone and do just that.
  • If there’s a problem that’d benefit from collaboration: tackle it together. HUDDLE.
  • You’re encouraged to tap the person on the shoulder, show them something or ask them something, especially if the topic would benefit from back-and-forth.
  • Impromptu brainstorms are encouraged. Whiteboards and post-its should be used liberally.
• Play music on Mondays before kick-off (energetic) and Fridays after 4 – and any time when there’s a smaller group of folks that are consenting to music being played out loud

Conference room versus dining table use

• The conference room should be used for:
  • external calls that require talking and are likely to disrupt the rest of the office (e.g. creative team calls, UXR sessions, interviews, etc.)
  • internal meetings that include more than one member of the team and would benefit from privacy and/or would be distracting for the rest of the team (e.g. 1:1s)
• When you need the conference room, make sure to add the conference room to the event in GCal.